| |
Document Management
System |
Conventional method |
| Storage |
Files in electronic format consume less space,
stored on disks, which have more storage capacity
and are easy to maintain as compared to huge piles
of papers. |
Huge piles of papers are stored in files which
occupy more space. |
| Retrieval |
Documents are arranged in the respective folders
that are categorised according to the company policy.
Users are instantly aided in narrowing down their
search by choosing from available subcategories. |
Retrieval becomes difficult as a person has to
flip through piles of papers before he actually
gets what he is looking for. |
| Time |
Consumes less time as everything is computerized
|
More time consuming because work is done manually |
| Maintenance |
Maintenance is easy because data is stored in
disks which is easy to maintain and there are zero
chances of perish ability. |
Maintenance of huge piles of papers is difficult.
There is increased risk of perish ability in this
case. |
| Mobility |
Data is stored in disks which is portable without
any difficulty. |
Difficult as porting huge piles of papers is a
tedious job. |
| Manpower |
Requires less manpower |
Requires more manpower |
